JSP 375 Vol 2 

MoD Health & Safety Handbook 

Arrange for routine exposure monitoring (if necessary) 

11  There may be a requirement for exposure of personnel to hazardous substances to be monitored 

on a regular basis, normally to make sure that control remains adequate.  Advice on this subject should 

be obtained from an occupational hygienist or an environmental health officer.  Results should be 

recorded on MoD Form 933E. 

Arrange for health surveillance (if necessary) 

12  Health surveillance may be required, to check whether personnel are being affected by exposure to 

hazardous substances.  See Annex J for further information.  Advice should be obtained from 

occupational or environmental health departments (or through health and safety advisers). Results 

should be recorded on MoD Form 933F. 

Information, instruction, training and supervision 

13  Personnel must be provided with suitable and sufficient information, instruction and training about 

the nature of the substances they work with or are exposed to, the risks created by this exposure and 

the precautions they should take.  They must also be given information about the results of any 

exposure monitoring and collective results of any health surveillance.  All staff must also be instructed 

on emergency procedures. 

Ensure that appropriate actions are taken 

14  Any remedial actions required as a result of the assessment should be considered and an action 

plan drawn up by the line manager, who should also monitor progress.  The requirement for planning for 

emergencies must not be overlooked. 

Review the assessment 

15  All assessments must be reviewed to ensure they are still valid.  All assessments must be reviewed 

at least once in every 5 years.  If there are no changes to the process and it is a low risk one, a review 

must be undertaken every 5 years.  If there are changes to the process or if there is reason to believe it 

is no longer valid, a review must be undertaken immediately.  For substances which are more toxic, 

review must be carried out more frequently than every 5 years, to ensure that the controls remain 

adequate. The criteria for review are as follows: 

15.1 

Change of line management 

15.2 

An initial review should take place shortly after implementation of any control measures 

introduced as a result of the assessment to check their effectiveness (timescales will vary 

according to the risk   higher risks will require shorter timescales). 

15.3 

Should an accident or incident occur, or if there is any ill health which could have been 

linked to the process. 

15.4 

When there has been a significant change in the task procedure, technology, substances 

or process, or changes have been notified in EH40 or the supplier's data sheet or other information 

released by HSE. 

RECORDS 

Record of Risk Assessments 

16 Guidance on retaining records is given in Leaflet 

55

. 

17  The line manager must retain the assessment and details of any actions taken.  A copy must be 

kept readily accessible at the workplace to which it refers.  The original assessment and any material 

changes should be kept.  

Leaflet 5 

Page 4 

 April 

2003