Confined Spaces 

Section 2   Roles and Duties 

2.3.7  

Report in writing to the Commanding Officer or Head of Establishment 

any deficiency in the number of suitably trained and experienced 

Authorised Persons which may significantly impair the ability of the MOD 

to provide a safe, effective and efficient service. Details of the 

recommended corrective action should be given in the report. 

2.3.8  

Define in writing the extent of the facilities for which each Authorised 

Person is responsible. Maintain appropriate records for each site to the 

satisfaction of the Commanding Officer or Head of Establishment. 

2.3.9  

Maintain a register of all Authorised Persons including their training and 

appointment records and areas of responsibility.

2.3.10 

Implement and audit the application of these Safety Rules and Procedures. 

2.3.11 

Monitor the performance and record the operational experience of each 

Authorised Person. 

2.3.12 

Ensure records of training and audit findings are kept for a period of six 

years. 

2.3.13 

Arrange for each Authorised Person to attend appropriate approved 

refresher training courses at intervals not exceeding three years. 

2.3.14 

Review each Authorised Person's operational experience prior to re 

appointment, and at other times as considered necessary. 

2.3.15 

If considered necessary, or on the instructions of the Commanding Officer 

or Head of Establishment, suspend the appointment of an Authorised 

Person and withdraw the Certificate of Appointment. 

2.3.16 

Ensure that all Authorised Persons are made aware of the receipt of any 

relevant Health and Safety Warning Notice, Defect Report or amendments 

to these Safety Rules and Procedures at the earliest opportunity, and that 

they receive copies together with any appropriate advice. 

2.3.17 

Ensure that any amendments to these Safety Rules and Procedures are 

implemented. 

2.3.18 

Investigate and report all dangerous occurrences involving confined space 

working within the area of appointment. 

2.3.19 

Agree with the DE Technical Authority any interpretation of or deviation 

from these Safety Rules and Procedures. 

2.3.20 

Develop and oversee competency checks on all MOD and Contractors' 

employees working in confined spaces under the control of the Authorised 

Person. 

2.3.21 

Review the effectiveness of the procedures, which are in place. 

2.3.22 

Submit an annual report on the auditing and monitoring of these Safety 

Rules and Procedures to the Senior Authorising Authority, highlighting 

any deficiencies and details of corrective actions taken. 

2.3.23 

Report to the Commanding Officer or Head of Establishment any 

practicable modifications that can be made to facilities or structures to 

reduce or avoid the need to enter confined spaces. 

April 2005 

7