Confined Spaces 

Section 2   Roles and Duties 

2.4   

CO ORDINATING AUTHORISED PERSONS 

Role of Co ordinating Authorised Persons 

2.4.1  

The Co ordinating Authorised Person is responsible for co ordinating the 

action of all Authorised Persons within the area of responsibility and act as 

the focal point for Authorised Persons on matters relating to safety and 

safe working. 

Duties of Co ordinating Authorised Persons  

2.4.2  

Monitor the performance of Authorised Persons. 

2.4.3  

Arrange absence cover for Authorised Persons. 

2.4.4  

Ensure that all amendments to these Safety Rules and Procedures are 

brought to the attention of, and understood by Authorised Persons. 

2.4.5  

Ensure that all required documentation is completed and stored in the 

Confined Spaces Document Cabinet. 

2.4.6  

Ensure that safety and test equipment for which the Authorised Persons are 

responsible for is: 

n 

listed in the Equipment Register 

n 

stored correctly and maintained in good condition 

n 

regularly inspected by a Competent Person and a written report of the 

inspection, signed by the Competent Person, kept in the Confined 

Spaces Document Cabinet. 

2.4.7  Oversee competency checks on nominated Persons in Charge and Work Team 

members. 

2.4.8  

Inform the Authorising Engineer and Property Manager verbally and then 

in writing of defects, failures in operation or dangerous occurrences 

involving confined space working. 

2.4.9  

Carry out an initial investigation of any accident or dangerous occurrence 

and report on the investigation to the Authorising Engineer in writing. 

2.4.10 

Agree with the Property Manager the procedures to be adopted locally for 

informing others who may be concerned in the event of a dangerous 

practice or occurrence. 

2.4.11 

Periodically examine the confined space registers to ensure that they are 

up to date and that record drawings are up to dated when received from the 

Property Manager.  Any deficiencies in the record drawings are to be 

reported to the Property Manager. 

2.4.12 

Periodically examine the risk assessments and permits to ensure they are 

completed correctly. 

2.4.13 

Ensure that all safety and access keys and key cabinets are maintained in 

accordance with these Safety Rules and Procedures. 

2.4.14 

Inform the Authorising Engineer of any practicable modifications that can 

be made to facilities or structures to reduce or avoid the need to enter 

confined spaces. 

8

April 2005