Confined Spaces 

Section 5   Documentation and Control

n 

the other key, labelled  Authorised Person   Duplicate , is to be 

kept in a glass fronted box adjacent to the Duplicate Working 

Key Cabinet. A notice is to be posted adjacent to the glass 

fronted box stating: 

ONLY THE PERSONS LISTED IN THIS NOTICE HAVE 

AUTHORITY TO BREAK THE GLASS AND WITHDRAW 

THE AUTHORISED PERSON'S DUPLICATE KEY. 

This is to be followed by a current list, issued by the Co 

ordinating Authorised Person, of the Authorised Persons and 

other Authorised Key Signatories who may require access to the 

Duplicate Working Key Cabinet. 

5.8.17 

A Key Register is to be kept in each Key Cabinet. 

5.8.18 

When issuing or returning a key, Authorised Key Signatories must enter in 

the Register: 

n 

details of the key 

n 

name and signature of the person receiving or returning the key 

n 

the date of issue or return 

n 

the signature of the Authorised Key Signatory. 

5.9   

PROCEDURES FOR REMOTE SITES

5.9.1  

Where Authorised Persons are not based at the Establishment or site for 

which they are appointed, the procedures described below are to be 

adopted. 

5.9.2  

A Document Cabinet and Key Cabinets as appropriate are to be installed 

in a room at the remote site to which, except for secure sites, Authorised 

Persons have access at all times. 

5.9.3  

The Document Cabinet is to contain documents specified in these Safety 

Rules and Procedures relevant to the nature of the confined spaces and 

operational requirements on the site, clearly and indelibly marked with the 

name of the remote site. 

5.9.4  

The Authorised Person is to record the visit on a suitable diary sheet to be 

kept with the Confined Spaces Register and complete all necessary 

documentation relating to the visit, record accurately any work that has 

been undertaken, as required by these Safety Rules and Procedures.

44

April 2005