Confined Spaces 

Section 9   Audit and Monitoring

9.2.7  

Authorising Engineers are to provide copies of the Monitoring Report and 

revised Action Plan to the Commanding Officer or Head of Establishment 

(see CER) when: 

n 

actions are required to be undertaken by MOD 

n 

there is non compliance with statutory requirements 

n 

deficiencies may affect the operational effectiveness of the 

Establishment 

n 

there are any other appropriate circumstances. 

9.3   

CO ORDINATING AUTHORISED PERSONS

9.3.1  

Co ordinating Authorised Persons are to monitor the performance of 

Authorised Persons to ensure that these Safety Rules and Procedures are 

being correctly operated and administered. Monitoring is to be carried out 

on a continuing basis. The monitoring procedures are to include the 

following: 

n 

reviewing all entries made in the Confined Spaces Register and 

checking a representative sample of associated safety method 

statements, permits to work and other documents 

n 

monitoring the application of these Safety Rules and Procedures and 

their effectiveness 

n 

spot checks on work in progress for compliance with safety method 

statements, Permits to Work and other documents 

n 

checking safety equipment 

n 

random visits to confined space locations 

n 

overseeing the competency checks of Contractors, Persons in Charge 

and Work Team Members undertaken by Authorised Persons. 

9.3.2  

The Co ordinating Authorised Person is to: 

n 

maintain a record of monitoring checks undertaken 

n 

initial and date all documents checked. 

9.3.3  

Co ordinating Authorised Persons are to take action to rectify and report in 

writing to the Authorising Engineer any deficiencies found. The report is 

to briefly detail the deficiency and the action taken. A copy of each written 

report, and a record of any actions arising is to be retained by the Co 

ordinating Authorised Person in the Confined Spaces Document Register. 

60

April 2005